Sedalia Chamber and Visitors Bureau

Procedures for establishing and maintaining a fund

(Effective January 1, 1997)

Step 1: Select the type of fund you with to establish

    a.    Designated fund
   b.    Field of interest fund
   c.    Special interest fund
   d.    Donor advised fund

Step 2: Complete the form

    a.    Designate two individuals to represent your fund these individuals will serve as alternate contacts            with the Foundation office and be recognized as the only individuals having authority to request            expenditures on behalf of your fund.
   b.    Provide mailing addresses and phone numbers for these representatives.
   c.    Have both individuals sign the form.
   d.    Return form and the $25 administrative fee to Chamber office.

Making deposits into your fund

    a.    A designated fund representative should deliver to the Chamber office an itemized listing of the
           funds (checks and cash), indicating if they are associated with a special project.
   b.   Chamber staff is responsible for preparing the deposit slip and for making the deposit to the
           bank, staff will credit the appropriate fund.
   c.    For fund accounts balancing under $2,500, any earned interest is contributed to the
           Foundation General Fund to offset monthly maintenance fees.
   d.    For fund accounts balancing over $2,500, a 1% of monthly interest is contributed to Foundation
           General Fund to offset monthly maintenance fees with the remaining earned interest being
           credited to the fund.

Requesting expenditures from your fund

    a.    A designated fund representative should provide written request for all expenditures from your
           fund, indicating to whom, the amount, and date to be paid.
   b.   Chamber staff is responsible for preparing and distributing the check.

Reports

    a.    Activity reports are prepared and distributed to the designated representative of your fund
           following any deposit or expenditure.
   b.    Copies of your fund account may be requested at any time.